OFFICE ADMINISTRATOR

Job requirements

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

• 7 months to less than 1 year

Ability to Supervise

• 5-10 people

Transportation/Travel Information

• Willing to travel regularly, Public transportation is not available

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Large workload
• Attention to detail

Work Location Information

• Willing to relocate

Personal Suitability

• Excellent oral communication
• Reliability, Flexibility
• Organized
• Effective interpersonal skills
• Excellent written communication

Additional Skills

• Delegate work to office support staff

Business Equipment and Computer Applications

• Electronic mail
• Electronic scheduler
• Spreadsheet
• MS Outlook
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Office

Specific Skills

• Review, evaluate and implement new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Work Setting

• Private sector