Email similer jobs to me


My Email:

 

You can cancel email alerts at any time. unsubscribe me!

 
 

Office Co-ordinator

Milton - ON, Ontario,CANADA
 
 
 
Job ID
:
#JP247-146029
 
Employer
:
Can States Express Inc.
 
Job Category
:
Administrative Support
 
Posting Date
:
June 21, 2022
 
Expiry date
:
May 20, 2023
 
Vacancies
:
1
 
Website
:
 
Salary
:
$25.80 per hour
 
 
 
 

  • Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
  • Managing schedules for conference and community spaces
  • Monitoring and ordering inventory for office and break room supplies
  • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
  • Filing and organizing records, invoices and other important documentation
  • Submitting work orders and scheduling repairs for general office space and equipment
  • Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
  • Welcome clients and visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Take meeting notes and transcribe into email, document or spreadsheet form
  • Prepare and send faxes
  • Answer phones and route calls to appropriate persons
  • Take and deliver phone messages
  • Manage, sort, and dispense incoming mail and faxes
  • Prepare outgoing mail, faxes and packages
  • Perform general bookkeeping duties
  • Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Plan out of town travel arrangements for executives
  • Suggest changes to office task workflow in order to improve efficiency
  • Maintain an organized work space at all times
  • Clean and tidy public office spaces
  • Frequently check office supply stock; reorder supplies when needed
  • Track orders and maintain vendor relationships
  • Attend company meetings and take notes, keep minutes, etc.
  • Train and assign tasks to new office clerks or interns
  • Report any updates or pertinent issues that need addressing to the office manager
  • Uphold and carry out company office policies and procedures

Job requirements

  • College,CEGEP or other non-univeristy certificate or diploma from a program of 1 years to 2 years
  • 1 years to less than 2 years of experience is required.
  • Communication
  • Analysis and Assessment
  • Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Delegation
  • Coaching
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office