Administrative officer

JOB RESPONSIBILITIES

• Carry out administrative activities of establishment, co-ordinate and plan for office services such as overseeing equipment’s, supplies, creating important office forms, disposal of assets, parking, maintenance and security services.
• Review, evaluate and implement new administrative policies and procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Co-ordinate and order spares for truck repair for stock.
• Maintain billing information and follow-up for payments.
• Schedule and maintain calendar for in-coming and out-going vehicles.
• Provide available slots to customer over phone call.
• Maintaining the satisfaction of current clients and vendors and also marketing the business to potential new clients.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Data entry, processing, preparation, and reconciliation of paperwork, invoices, and bills.
• Filing important documents, such as reports, meeting notes, emails, and letters.
• Supporting bookkeeping and budgeting services. 
• Oversee and co-ordinate office administrative procedures.