Property Coordinator (Property Manager)

Job Description

We are seeking a professional and responsible individual to fill the role of part-time Property Coordinator. The successful candidate will have the responsibility of overseeing and being accountable for the three facets of our Co-operative business (property management, utilities, and new home sales). The Property Coordinator is responsible for the day-to-day management of the Co-operative, carrying out policies and procedures determined by the Board of Directors. The Property Coordinator receives directions from, and reports to, the Board of Directors, which is made up of 5 elected shareholder residents.

Job Summary

This is a part-time, contract position that requires a 3-day/week on-site presence in the office with the remainder of the work (about 8 hours) able to be accomplished remotely. Payment will be a flat-rate weekly fee ranging from $730 to $840 (including HST), dependent upon experience.  Evenings and weekends on occasion will be required.

There is a three-month probationary period. The position is open with an immediate start date.

Responsibilities

• Collect and receive all monies payable from the residents.
• Deal with questions from the residents, realtors, visitors, and contractors in a civil and professional manner, and to maintain copies of documentation and correspondence.
• Generate community work orders when required. To process work orders and forward them to the Bookkeeper for payment.
• Provide sales packages to realtors and prospective residents, and seller’s packages to residents.
• Facilitate interviews with new residents.
• Purchase supplies and equipment as required.
• Facilitate and document all resident, shareholder, and board meetings.
• Deposit cash and cheques.
  • Print, process, and distribute the weekly cheques (in coordination with the Bookkeeper).
  • Assist the Bookkeeper and Treasurer with audit preparation (if needed)
  • Prepare the budget (in consultation with the Bookkeeper and Treasurer)
  • Handle after-hours emergency calls regarding the community.

Skills

The Property Coordinator position requires strong interpersonal, customer service, attention to detail, listening, and communication skills. Experience working with diverse populations is recommended. We are looking for a candidate with a positive attitude, approachable nature, and excellent people skills.

In addition, essential skills include having strong conflict management skills, and the ability to problem solve issues with empathy, professionalism, and the desire to find solutions that benefit the entire community. Respect and adherence to confidentiality is crucial for this position.

The Property Coordinator should have exemplary organizational skills, work with a strong sense of urgency, and work independently with minimal supervision.

We are looking for a candidate who is tech savvy, proficient with computer programs, especially Microsoft 365 (Office) and Zoom.

Experience

A minimum of 3 years of experience in Property Management is required.

Applying

If you have the skills and qualifications we are looking for, have a positive can-do attitude, love challenges, and meeting people please submit your resume.

Candidates who are legally entitled to work in Canada (without employer sponsorship) and can commute to Creekside three days a week are welcome to apply. Please note that while we appreciate all applications, only those being considered will be contacted.

Applications accepted by February 12th. Send your resume to office@creeksideseniorestates.com.