Technical Secretary

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Reply to requests for information
• Verify facts and conduct research
• Perform routine clerical duties

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word

Technical terminology

• Engineering

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Additional information

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Benefits

Financial benefits

• Group insurance benefits

• Overview

  Languages

  English

  Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

  Experience

  1 year to less than 2 years

  Responsibilities

  Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Reply to requests for information
  • Verify facts and conduct research
  • Perform routine clerical duties

  Experience and specialization

  Computer and technology knowledge

  • MS Excel
  • MS PowerPoint
  • MS Word

  Technical terminology

  • Engineering

  Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Invoices
  • Charts, tables, graphs and diagrams

  Additional information

  Security and safety

  • Basic security clearance

  Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

  Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability

  Benefits

  Financial benefits

  • Group insurance benefits

  apply via email

  info@arikengineering.com