Event Coordinator (NOC: 12103)

Experience

-   Minimum 5 years of experience in hospitality Industry.

-   Experience in event planning or event coordination in a corporate environment

-    Proven track record of creative, successful events

-   Experience working with colleagues in graphic design, sales, marketing, and communications

-   Excellent organizational, communication, negotiating, and multitasking skills

-   Ability to remain calm under pressure and maintain a customer-service mindset

Job Terms: Permanent Full Time

Number of openings: 2

Wages: $ 28 /Hr

Language: Should be able to communicate in English Job Duties:

• Oversee the planning and execution of at least five 1,000-person events a year.

• Uphold the company’s mission and vision with every event
• Own every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control at all times
  • Develop an actionable plan for fundraising and managing monthly cash flow
  • Comply with all national and local regulations
  • Develop a complete understanding of the requirements for every event
    • Research vendors and make selections based on their creativity, quality, and cost
    • Book venues, schedule guests, draft and finalize contracts, create signage, displays, special needs requirements and lock down day-of logistics
    • Develop content for event materials and work with graphic designer to produces.
      • Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
      • Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, attendee participation, registration counts, RSVP tracking, and issues resolution.
      • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events.
      • Organize registration of participants, prepare programs and promotional material, and publicize events.