Administrative Assistant

1633590 Ontario Ltd.
Job location: Toronto - ON, Ontario
Job ID: #JP247-193097
Employer: 1633590 Ontario Ltd.
Job Category: Administrative Support
Vacancies: 1
Salary: 25.00
Posting date: May 29, 2023
Expiry date: September 29, 2023

Tasks

  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Train, direct and motivate staff
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

Supervision

  • 3-4 people

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Outlook
  • MS Windows
  • Accounting software
  • MS Office

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices

Additional information

Security and safety

  • Criminal record check

Work conditions and physical capabilities

  • Work under pressure

Personal suitability

  • Ability to multitask
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Reliability

Benefits

Health benefits

  • Health care plan

Other benefits

  • Free parking available
  • Learning/training paid by employer