Administrative Assistant

Mozaics
Job location: Scarborough - ON, Ontario
Job ID: #JP247-193706
Employer: Mozaics
Job Category: Administrative Support
Vacancies: 2
Posting date: May 31, 2023
Expiry date: -278 days left

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • Compile data, statistics and other information to support research activities
  • Supervise and train office staff in procedures and in use of current software
  • Organize conferences.