Administrative Assistant

Company Name:                            1036479 BC Ltd. dba Heritage Immigration
Location:                                         Unit 103 – 14914 104 Avenue, Surrey, BC V3R 1M7
E-Mail Address:                              heritageimmjobs@gmail.com
Number of Positions:                    3
Position:                                          Administrative Assistant
Duration:                                         Permanent, Full-Time (will consider PT as well)
Hours:                                              40 hrs/week
Salary:                                              $27.50/hr
Overtime:                                        As per provincial standards - $41.25 after 8hrs/day, 40hrs/wk
Benefits:                                          N/A

Language of work:                        English

Education:                                      College, CEGEP or other non-university 1-2-year certificate/diploma
Experience:                                     None

Duties and Responsibilities:

• Provide administrative support to consultant in managing calendar, calls and emails.
• Oversee and co-ordinate department procedures; review, evaluate and suggest new ones
• Maintain manual (physical paper-based) and digital information filing systems updating client files regularly with new information
• Create, maintain, and implement checklist, forms, and templates as applicable for programs; update as changes arise
• Prepare and edit documents and correspondence such as affidavits, contracts, and submission letters
• Review and proofread documents, submissions and application forms for quality assurance and legal procedures
• Conduct research on programs and related policies so as to draft application documents or explanation letters for applicants
• Establish work priorities, manage workload, and ensure department meets deadlines
• Organize and schedule appointments and meetings
• Prepare and submit regularly scheduled reports
• Always maintain extreme discretion and confidentiality
• Coordinate the flow of information with other departments
• Supervise and train new team members
• Attend in-person meetings, conference calls and virtual meetings and take notes; transcribe upon completion
• Liaise with staff and management to handle client requests and queries.
• Maintain a direct and professional working relationship with clients in order to gather and prepare information and request supporting documents for applications
• Respond to Client calls and emails that are redirected by receptionist
• Coordinate communications with third party organizations

***** Please submit all resumes via email - heritageimmjobs@gmail.com*****

We look forward hearing from you and advise that only those shortlisted will be contacted. 1036479 BC Ltd. dba Heritage Immigration is an Equal Employment Opportunity Employer and values diversity.