Administrative assistant

• Full time permanent job
• 32 hours per week
• Start as soon as possible

Education requirements - high school diploma

Experience requirements - 7 months to 1 year in the same position

Job responsibilities:

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Assign, co-ordinate and review projects and programs
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks

Other requirements:

• MS PowerPoint
• MS Word
• MS Office
• Electronic mail