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Administrative Co-ordinator

Mississauga - ON, Ontario,CANADA
Job ID
Springdale Pizza Depot Limited
Job Category
Administrative Support
Posting Date
April 10, 2018
Expiry date
February 08, 2019

Administrative Co-ordinator
(National Occupational Classification  2016 - NOC Code: 1221)

Company Summar

Founded in 1999, Springdale Pizza Depot Limited is a well-established and recognized leader in pizza delivery, operating a network of company-owned and franchise-owned stores in Ontario, Canada.  Springdale Pizza Depot Limited is a company of exceptional people on a mission to be the best pizza delivery company in Canada.

With more than 30 pizza franchise store locations across Greater Toronto Area, Ontario, Canada, our Head Office is looking for an energetic and efficient Administrative Co-ordinator to join our team. This is a permanent full time position reporting directly to the Director

Company Operating Name:  Pizza Depot

Business Address:

  • 1087 Meyserside Drive, Units 4 & 5, Mississauga, ON L5T 1M5 Canad

Job Summary

The Administrative Co-ordinator will be responsible for the coordination of administrative functions concerning the head office and its 30+ franchise pizza stores, business expansion projects, human resource management, and all other related activities.  The Administrator Co-ordinator will also act as a primary contact and liaison for internal and external matters relating to official instructions, meeting arrangements, policies and procedures and other business activities between the head office and franchisees or other third party agencies/departments.

Job Title
: Administrative Co-ordinator

No. of Positions: 1

Job Description and Duties:

  • Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures

  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

  • Prepare franchise documents and manage communication with franchisees

  • Support the Franchise real estate process and coordinate franchise agreements / lease submission and compliance, and terminations

  • Support and coordinate weekly events and activities

  • Coordinate with production of Marketing, Newsletters, Promotion and Training support materials for the franchise stores

  • Support requests from the franchisees

  • Tracking and inputting of marketing and data; spreadsheet maintenance; report pulling

  • Assist in preparation of operating budget and maintain inventory and budgetary controls

  • Monitor and coordinate accounting activities as appropriate, gather data and prepare periodic and special reports, manuals and correspondence

  • Develop and maintain strategic relationships with real estate owners/brokers and developers to ensure Pizza Depot is the first choice tenant

  • Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes

  • Ensure that franchisee relationships in the region are stable and that issues are identified pro-actively and care is taken to include other members of the Development Team to solve problems

  • Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

  • Collect and follow-up on all required information from Franchisees (profit and loss statements, health inspections, marketing plans)

  • Send weekly and monthly reports to Franchisees and Business Development Manager/Director

  • Provide any additional administrative support as needed


Terms of Employment: Permanent Full Time, Long Term

Hours of Work: 40 hours per wee

Wages:  $24.00 per hou

Overtime: One and one-half times the regular wage rate as per provincial regulation

Benefits Package

  • Insurance from Workplace Safety and Insurance Board covered by employer

  • Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis 

Location of Work:

  • 1087 Meyserside Drive, Units 4 & 5, Mississauga, ON L5T 1M5 Canada

Anticipated Start Date of Employment:  As soon as possible

Education, Experience and Language Requirements:

  • Completion of a university/college Bachelor’s Degree in Business Administration / Management

  • At least four years of experience in office administration and coordination and office management preferably in an organization that has multiple locations/branches. Some experience in human resource management will be an asset

  • Strong verbal and written English communication skills 

Additional Skills and Other Requirements:

  • Highly organized and efficient

  • Outgoing, courteous, and professional

  • Self-starter and quick learner

  • Proficiency in Microsoft Office applications and Social Media

  • Effective interpersonal skills

  • Flexibility and Judgement

  • Must be a team player, reliable and organized

  • Must be available for all hours of operation including overtime and weekend work as required

Preference to Canadian citizens, Canadian Permanent Residents, New Immigrants, Indigenous Persons / Aboriginals and Youth

If interested in this position, please apply by email to us at  with resume and cover letter. Only qualified candidates will be contacted.