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Construction Administrative Assistant

Comet Contracting Ltd

Sudbury, Ontario

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Job ID #JP247-3417819
Employer Comet Contracting Ltd
Category Administrative Support
Vacancies 1
Salary 22
Posted August 01, 2026
Expires January 31, 2027

 

 

OVERVIEW

 

 

Position Details

  • Job Title: Construction Administrative Assistant
  • Employment Type: Full-time, permanent position of indeterminate duration (no end date)
  • Work Schedule: 35 - 60 Hours/ week, Monday to Friday, weekends as per operational needs
  • Work Weeks: 52 weeks per year
  • Work Location: In person- 4543 Old Wanup Rd., Sudbury, ON, P3E 4N1

Compensation & Benefits

  • Wage: $22 per hour, paid bi-weekly
  • Vacation Pay & Leave: Vacation pay, calculated at 4% of gross wages, will be included on each pay cheque in accordance with employment standards, plus statutory holidays.
  • Health Benefits: Health benefits are provided in accordance with company policy

Duties & Responsibilities

As a Construction Administrative Assistant, your responsibilities will include but are not limited to:

  • Draft, revise, and finalize documents such as timesheets, invoices, reports, and correspondence using notes.
  • Prepare and maintain Excel spreadsheets to record daily attendance, work hours, and employee timesheets for payroll and job costing purposes.
  • Efficiently execute incoming mail and emails, distributing them appropriately and ensuring smooth communication between the office, job sites, and external partners.
  • Meticulously Book and confirm meetings, site visits, and appointments for supervisors and management.
  • Maintain office and job site supply inventory, placing orders as needed to support ongoing operations.
  • Answer phone and email inquiries, directing messages to the appropriate contacts.
  • Record and organize filing systems—both paper-based and digital—for storing project files, permits, contracts, and employee records.
  • Help develop office procedures to streamline workflow and enhance coordination between teams.
  • Welcome clients, visitors, and subcontractors, and direct them to the right personnel or departments.
  • Take meeting notes and prepare summaries for internal use and project follow-ups.
  • Collect and summarize project data and employee information to support planning and reporting needs.
  • Support with training new administrative staff and guiding company systems, procedures, and software tools like Microsoft Excel.
  • Assist organizing internal events, safety meeting and team coordination sessions as required.

 

Terms of Employment: Permanent, full-time position of indeterminate duration.

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