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Event Co-ordinator

Toronto - ON, Ontario,CANADA
 
 
 
Job ID
:
#JP247-53894
 
Employer
:
Queen’s Elite Academy of Canada
 
Job Category
:
Others
 
Posting Date
:
October 17, 2019
 
Expiry date
:
November 16, 2019
 
Vacancies
:
1
 
Website
:
 
 
 
 

 


Employer Details


Employer:


Queen’s Elite Academy of Canada


Address:


3650 VICTORIA PARK AVE. TORONTO ON CANADA M2H 3B2


Website:


https://www.queenscanada.com/


 


Job Details


Position:


Event Co-ordinator


Salary:


$23 to $28 hourly for 37.5 hours per week


Anticipated Start Date:


As soon as possible


Terms of Employment:


Permanent, Full-Time


Number of positions:


1


 


Job requirements


Languages


English


Education


College/CEGEP


Experience


1 year to less than 2 years


Specific Skills


Organize conferences and meetings; Develop, implement and analyze budgets; Develop and organize workshops, meetings, ceremonies and other events for publicity, fundraising and information purposes; Co-ordinate special publicity events and promotions; Co-ordinate special events; Assess performance after an event to identify strengths and weaknesses


Number of Participants and Length of Activity


50-99 participants; 10-49 participants; 100-199 participants; Up to 10 participants


Operating Systems and Software


Google Docs


Area of Work Experience


University or college; Professional association or organization; Business


Business Equipment and Computer Applications


MS Access; MS Excel; MS PowerPoint; MS Windows; MS Word; Database software; MS Office; MS Outlook


Additional Skills


Develop risk management plans; Develop and monitor emergency security plans; Recruit, hire and supervise staff and/or volunteers


Area of Specialization


Media relations


Planning and Management Skills


Solicit event donors; Review bids and negotiate costs; Research and design special events programs; Promote conference and meeting services or special events; Prepare, present and manage budgets; Prepare final financial and other reports; Plan for on-site offices; Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.); Plan for social events and guest programs; Plan for traffic and crowd control and security; Plan for translation and interpretation services; Plan schedules, goals and objectives; Plan and arrange for accommodation and transportation services; Plan and arrange for trade shows and exhibits; Inspect and select sites; Develop marketing and communication plans; Develop media strategies and public relations activities; Develop policies and procedures and attend to other management responsibilities; Develop registration systems and information materials; Develop and implement business plans; Develop financial procedures; Determine


requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services; Plan for VIP arrangements; Manage Event Logistics; Identify human resources requirements; Plan and oversee Webinars; Develop sponsorship, partnership or fundraising programs


Security and Safety


Criminal record check


Work Conditions and Physical Capabilities


Fast-paced environment; Work under pressure; Attention to detail; Tight deadlines


Ability to Supervise


1 to 2 people; 3-4 people


Administrative and Coordination Skills


Administer revenues and expenditures and assist in preparing financial reports; Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment; Implement registration systems; Implement social programs, food and beverage, transportation, and other services; Confirm and co-ordinate speakers; Assist in site selection and attend to related details; Assist in budget preparation; Arrange for shipping, receiving and storage; Arrange for production or purchase of promotional products; Co-ordinate media services; Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events; Co-ordinate and monitor conference and meeting activities and attend to related details


Personal Suitability


Initiative; Effective interpersonal skills; Flexibility; Accurate; Team player; Excellent oral communication; Excellent written communication; Client focus; Organized


Employment groups


This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Apprentices, Indigenous people, Persons with disabilities, Newcomers to Canada, Seniors, Students, Veterans, Visible minorities, Youth


Intended job posting audience


Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.


 


How to Apply


By e-mail:


hiring@queenscanada.com