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Administrative Officer

Burnaby - BC, British Columbia,CANADA
Job ID
Axiom-FrontLine Financial Services
Job Category
Administrative Support
Posting Date
October 26, 2019
Expiry date
September 26, 2020

COMPANY OPERATING NAME:Axiom-Frontline Financial Services

BUSINESS ADDRESS:  6060 Silver Dr, Burnaby, BC, V5H 0H5, Canada


Axiom-Frontline Financial Services is looking to hire an experienced and efficient Administrative Officer. The Administrative Officer needs to possess knowledge of office management, modern office practices, intermediate computer skills and interpersonal skills. The Administrative Officer is also required to organize, oversee and perform everyday clerical and administrative duties associated with the company operations.  

Job Title: Administrative Officer

No. of Positions: 1

Job Description and Duties:

  • Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures

  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

  • Responsible for all administrative activities associated with Axiom-Frontline Financial Services

  • Prepare correspondence and reply to client queries through email and over the phone, note required actions and ensure follow-up

  • Involved in preparation of operating budget and maintain budgetary controls, contracting and project planning and management processes

  • Monitor and coordinate accounting activities as appropriate, gather data and prepare periodic and special reports, manuals and correspondence

  • Prepare periodic and special reports, manuals and correspondence based on available data

  • Coordinate along with the staff and make arrangements for events such as Parent’s meetings, staff meetings, special children activities and others

  • Draft and finalize various documents such as correspondence, reports, memos

  • Collect and follow-up on all required information from Living Benefits Specialist

  • Provide any related additional administrative support as needed

  • Co-ordinate and plan for office services, such as equipment, supplies, forms, third party contractors, accommodation, relocations and others

  • Oversee and analyze administrative operations related to budgeting, contracting and project planning and management processes

  • Record expenses and provide account statements on request


Terms of Employment: Permanent Full-Time, Long-term.

Hours of Work:

  • 40 hours per week

  • Mondays through Fridays: 7:30 am – 3:30 pm

  • Must be available for all hours of operation including overtime and weekend work as required

Wages:  $25.00 per hour

Overtime: One and one-half times the regular wage rate as per provincial regulations

Benefits Package:

  • Insurance from Workplace Safety and Insurance Board covered by employer

  • Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis

Location of Work:

  • 6060 Silver Dr, Burnaby, BC, V5H 0H5, Canada

Anticipated Start Date of Employment:  As soon as possible.

Education, Experience and Language Requirements:

  • Bachelor’s degree

  • At least 5 years of experience in office administration, coordination and office management.

  • Strong verbal and written English communication skills

Additional Skills and Other Requirements:

  • Highly organized, reliable and efficient

  • Outgoing, courteous, and professional

  • Self-starter and quick learner

  • Fast-paced environment; Work under pressure

  • Proficiency in Microsoft Office applications, Electronic mail and Social Media

  • Proficiency in Sharepoint

  • Effective interpersonal skills

  • Flexibility and Judgement

  • Must be a team player


Preference given to applicants who are Canadian Citizens, Canadian Permanent Residents, New Immigrants, Indigenous Persons / Aboriginals, Visible Minorities, Vulnerable Youth, Persons with Disabilities.

If interested in this position, please apply by email to us at or by mail to 6060 Silver Dr 3rd Floor, Burnaby, BC V5H 0H5 with resume and cover letter. Only qualified candidates will be contacted.