Administrative Assistant

Job Duties:

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May supervise and train office staff in procedures and in use of current software.
• May organize conferences

Type of Job:

Permanent/Full Time - 37.5 Hours/week

Languages:

English

Education:

Secondary (High) School Certificate

Personal Suitability:

• Ability to multi-task
• Excellent Oral and written communication
• Flexibility
• Organized
• Team Player

Computer Knowledge:

MS Excel, Word, Power Point, MS Office and MS Windows