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Executive Assistant

Toronto - ON, Ontario,CANADA
Job ID
Tama Designs Inc
Job Category
Administrative Support
Posting Date
May 08, 2020
Expiry date
September 08, 2020



  • Maintain CEO or executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Coordinate executive communications, including taking calls, responding to incoming and outgoing emails and interfacing with clients.

  • Schedule meetings and appointments, prepare and co-ordinate the preparation of weekly meeting, submission of summary briefs and reports to CEO or executives.

  • Maintain an organized filing system of paper and electronic documents.

  • Conduct research, compile data, and prepare papers for consideration and presentation by CEO or executives.

  • Demonstrated initiative to take an active interest in the success of the company and act as the right hand to the Executives and as an ambassador of the organization.

  • Communicate effectively with clients and business partners on behalf of CEO or executives via phone, email and mailings, to discuss issues and business matters.

  • Efficiently manage and promptly respond to all incoming inquires /requests for information independently or re-direct to the appropriate person / area.

  • Prepare or request business development and networking research as required.

  • Liaise with departmental and corporate officials and with other organizations and associations on behalf of CEO or executives.

  • Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

  • Completion of secondary school is required.

  • Minimum 3 years of work experience as executive assistant or in a related administrative occupation is required.

  • Ability to work with minimal supervision and direction.

  • Excellent interpersonal skills, technical proficiency in the MS Office suite, and strong verbal and written communication skills are a requirement for this position. Ability to plan and coordinate activities for senior managers and multitasking with changing priorities and frequent interruptions.

Employment requirements:

Preferred Experience:

  • Executive Assistant: 5 years (Preferred)

  • Direct work experience in fast-paced environment supporting a CEO or VP.

  • Excellent verbal and written communication skill in Mandarin.




• The compensation for this full time permanent position is $31.00CAD per hour on 35 hours per week Monday to Friday.

• This will be salary based position with paid overtime, bonuses and 4% vacation allowance as per Ontario regulation.