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Senior Event Leader

Others NS, Nova Scotia,CANADA
 
 
 
Job ID
:
#JP247-65770
 
Employer
:
Wharf Rat Rally
 
Job Category
:
Manager & Executive
 
Posting Date
:
March 24, 2020
 
Expiry date
:
April 23, 2020
 
Vacancies
:
1
 
Website
:
 
Salary
:
Base on qualifications
 
 
 
 

1.0           Overview


 


The Wharf Rat Rally is held in Digby, Nova Scotia during the week prior to, and including Labour Day Weekend in September each year. The rally started in 2004 with 750 motorbikes and has grown to become one of the largest motorbike rallies in Atlantic Canada.


 


The heart of the rally is in the central core of the Town of Digby, with concerts and activities planned around the town’s streetscape and waterfront. Those activities include music, vendors, raffles, demonstrations, games, shows and guided tours.


 


The Wharf Rat Rally Motorcycle Association is registered and managed as a non-profit organization.


 


In our goal to achieve longevity, growth and stainability the Wharf Rat Rally Motorcycle Association is seeking to procure a senior event leader on contract each year to plan and execute the Wharf Rat Rally, starting with 2020.


 


Key responsibilities include:



  • Leading the planning and execution of all 2020 Rally events and activities.

  • Developing, administering and achieving a financial plan agreed by the governing board.

  • Developing and executing of a comprehensive marketing and communications strategy.

  • Liaising with Board of Directors and funding partners.


 


























Project Name



2020 Wharf Rat Rally Event Leader



Contact Name



Ricky Stewart, Chair Board of Directors



Contact e Mail



jr.stewart@eastlink.ca



Project Start Date



April 2020



Project End Date



October 31, 2020, with opportunity for renewal



2.0           Responsibilities


In collaboration with the Wharf Rat Rally (WRR) Board of Directors, operationalize the business plan conducted in 2019, implementing key changes and recommendations to deliver a financially successful 2020 WRR. This includes, but is not limited to the following activities:



  • Building and managing a small paid staff and recruiting and managing more than 300 community volunteers

  • Develop a critical path outlining goals and timelines

  • Develop a balanced budget to support all activities ensuring a contingency fund

  • Develop a strategic and comprehensive communications & marketing plan

  • Booking all entertainment and demonstrations.

    • Developing a security, transportation and logistic plan in partnership with key stakeholders

    • Develop a sponsorship strategy, maximizing revenue for the WRR

      • Develop and execute a strategy to maximize revenue from registration, 50/50 sales, merchandise, and vendor fees

      • Provide strategic direction and recommendations to the Board of Directors to help achieve sustainability in future years






At the conclusion of this project, the proponent will hand over all materials collected and created. All work products are the property of the Wharf Rat Rally Motorcycle Association.


 


Timeline


Submission Deadline: Aprril 9th, 2020 at 4:00 p.m. AST


Evaluations Completed: April 16nd, 2020


Project start date: April 24th, 2020


 


3.0            Proponent Qualifications


The proponent must possess the following qualifications and show demonstrated experience in:



  • Expertise in planning and executing major events with budgets over $100K

  • Procuring sponsorship for events with budgets over $100K

  • Executing events with free or “no charge” components

  • Working with non-profit organizations and board of directors

  • Developing strategic marketing and communications plans for major events

  • Procuring services for major events – social media, entertainment, security, sanitation, foods & beverage etc.

  • Managing over 300 community volunteers for events

  • Working with municipalities and other funding stakeholders

  • Coordinating with Emergency Management Offices

  • Hiring and managing event staff


 


4.0     Response Guidelines


 


1.     Experience and Qualifications


Demonstrate an understanding of the responsibilities outlined in section 2.0, and demonstrate how your past experience meets the required qualifications outlined in section 3.0.


 


2.     References and Resumes


The candidate must provide a resume that outlines key skills and experiences.


Three References should be provided that supports the experience and skills outlined in section 2.0.


 


3.     Additional Criteria


The candidate will provide examples of plans for risk mitigation, and the added value they bring to the Rally.  The candidate will provide a description of how they would work with the Board in terms of guidance and knowledge transfer.


 


 


4.0   Submissions


Submissions will be considered by the Wharf Rat Rally Motorcycle Association Board of Directors. Candidate qualifications must be satisfactory to funding partners including the Nova Scotia Department of Communities Culture and Heritage, and the Atlantic Canada Opportunities Agency (ACOA).


 


5.0       Submission Delivery


All applications should be sent via email to the Chair of the Wharf Rat Rally Motorcycle Association Board of Directors, Ricky Stewart at jr.stewart@eastlink.ca.