Office Administrative Assistant

Job requirements

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

or equivalent experience

Experience

1 year to less than 2 years

Security and Safety

Basic security clearance

Work Conditions and Physical Capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail

Additional Skills

Supervise other workers

Area of Specialization

Correspondence, Reports and records, Contracts, Statistics, Financial statements, Invoices, Charts, tables, graphs and diagrams

Business Equipment and Computer Applications

MS Excel, MS Office, MS Word, MS PowerPoint, MS Windows

Specific Skills

Arrange and co-ordinate seminars, conferences, etc., Record and prepare minutes of meetings, seminars and conferences, Determine and establish office procedures and routines, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic enquiries, Compile data, statistics and other information, Order office supplies and maintain inventory, Type and proofread correspondence, forms and other documents, Greet people and direct them to contacts or service areas, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Technical Terminology

Business