Administrative Assistant

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Budgetary responsibility

• 0 - $100,000

Responsibilities

Tasks

• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office

Technical terminology

• Business

Area of specialization

• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Benefits

Other benefits

• Free parking available
• On-site daycare available