Office assistant

Work setting

• Law firm

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents related to Immigration
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents realted to Immigration
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Conduct research
• Perform data entry
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data
• Process files and paperwork related to Immigration

Experience and specialization

Computer and technology knowledge

• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of work experience

• Immigration

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Time management
• Client focus
• Excellent oral communication
• Excellent written communication

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Other benefits

• Deferred Profit Sharing Plan (DPSP)