Administrative Assistant (NOC 1241)

Job Title: Administrative assistant (NOC 1241)

Job Type: Full-time / Permanent Position

Salary: $22.53/ hour

Hours: 40hrs/week

Education: College Certificate/Diploma or equivalent experience

Language: English (Required)

 

Ontario Surgical Inc., a division of Ophthalmic Consultant Centers Inc., is dedicated to providing cutting-edge treatments and care for our patients. Our office is located at: 1880 Sismet Rd, Mississauga, Ontario, L4W 1W9

Job Responsibilities:

• Perform a wide variety of complex and confidential office administrative work.
• Manage complaints and providing assistance in resolving operational and administrative problems.
• Plan and organize work activities; recommend improvements in office workflow, and procedures as approved by higher management.
• Revise and process a variety of documents and forms including reports, correspondence, memoranda, technical and statistical charts and tables, and other materials from rough drafts, and brief verbal instructions.
• Proofread, verify, and review materials, applications, records, and reports for accuracy, completeness, and conformance with established standards.
• Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and related documents.  
• Serves as liaison between internal department and the outside agencies and vendors.
• Maintain accurate and up-to-date manual offices files, records, and logs along with proper computerized filling system for assigned areas.
• Attend to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date.
• Coordinate and schedule meetings; coordinate arrangements and notify participants. Record and Prepare minutes of meetings.
• Process mail including receiving, sorting, logging, and distributing incoming and outgoing correspondence and packages.
• Provide lead supervision and provide training to assigned clerical and office support staff;

 

Qualifications and Skills:

• 1 years to less than 2 years in a related role
• Computer skills including outlook, excel, word and etc.
• Customer-oriented attitude
• Excellent verbal and written communication skills
• Ability to establish and nurture beneficial business relationships
• Self-motivated with a willingness to take initiative and solve complex problems
• Ability to thrive in a fast-paced and sometimes high-pressure environment

 

Please send your resume at: jobs@occeyecare.ca