Administrative assistant

Job requirements

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 1 year to less than 2 years

Security and Safety

Criminal record check

Transportation/Travel Information

Public transportation is available

Work Conditions and Physical Capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail

Personal Suitability

Ability to multitask, Excellent oral communication, Flexibility, Client focus, Reliability, Organized, Excellent written communication, Team player

Specific Skills

• Schedule and confirm appointments
• Record and prepare minutes of meetings, seminars and conferences,
• Determine and establish office procedures and routines,
• Answer telephone and relay telephone calls and messages,
• Answer electronic enquiries, Compile data, statistics and other information,
• Order office supplies and maintains inventory,
• Type and proofread correspondence, forms and other documents,
• Greet people and direct them to contacts or service areas,
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information,
• Set up and maintain manual and computerized information filing systems
• Other administrative duties as assigned

Additional Skills

Train other workers

Area of Specialization

Correspondence, Reports and records, Contracts, Financial statements, Invoices

Business Equipment and Computer Applications

Electronic scheduler, MS Excel, MS Office, MS Word, Quick Books, MS Windows