Administrative assistant -NOC 1241

As Administrative assistant, your job responsibilities will be but not limited to;

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Coordinate with other staff, vendors/suppliers, IT and building contractors, and landlord, around maintenance of office space, as well as support and coordinate remote-work logistics for
• Production of correspondence, reports, presentation materials and meeting materials and spreadsheets on MSWord, Excel, PowerPoint and Adobe Acrobat.
• Maintaining hard copy and electronic filing systems.
• Additional clerical and records-keeping functions including scanning, photocopying, mailing, data entry, coding, etc.
• Additional reception, administrative support and facilities administration responsibilities as required.

Job Requirements:

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work Experience

• 7 Months to less than 1 years