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Office Administrator

Mississauga - ON, Ontario,CANADA
Job ID
Planet Visa Inc.
Job Category
Administrative Support
Posting Date
July 26, 2020
Expiry date
June 25, 2021

Planet Visa Inc., a growing Immigration Services company is currently seeking a Full Time Office Administrator to join our growing team. We are looking for committed and energetic individual who will make Planet Visa Inc. the great place it is to work. 


  • Checking & modifying the current administrative procedures, considering IRCC Program delivery updates, notices, and news bulletins.

  • Collecting information and documentation from the client, ensure that communications are responded within 24 business hours or the deadline given.

  • Prioritize & prepare the immigration files as per the set procedures and ensure files are ready for submission before deadlines.

  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information between the principal consultant and prospects/clients/agents.

  • Providing clients updated information about their cases.

  • Keeping agents posted on various programs & changes in procedures.

  • Understanding a variety of immigration categories & their requirements and review them monthly.

  • Carrying out administrative duties such as filing, typing, copying, scanning etc.

  • Prepare and key in data in immigration clients’ files and correspondence.

  • Schedule and confirm appointments.

  • Plan and Coordinate office business services and maintenance of office computers, gadgets, and supplies.

  • Maintaining proper records & backup of documents for future reference.

  • Updating the office reference files and office manuals in the light of IRCC updates.

  • Maintaining active & closed client registers, client accounts etc.

  • Keeping the prospect & client database updated and prepare monthly & quarterly reports.

  • Preparing relevant summary and applicable reports. 


  • Experience: 6-months or more

  • Education: High School


  • Wages: $24.20/hour

  • 37.50 hours/week