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Administrative Assistant - Medical

Vancouver - BC, British Columbia,CANADA
Job ID
Hi-Care Vision Centre
Job Category
Medical & Dental Care
Posting Date
October 07, 2020
Expiry date
May 06, 2021

Company Operating Name:  Hi-Care Vision Centre

Business Address:

2635 E Hastings St, Vancouver, BC V5K 1Z6

Job Summary

We seeking an organized, skilled and enthusiastic Administrative Assistant (Medical) to meet the administrative requirements of our business including maintaining medical records and reports, processing insurance claims, handle billing and making appointments. We require someone who is focused with good attention to detail, strong interpersonal skills and a proactive approach to work.


Job Title: Administrative Assistant - Medical

No. of Positions: 1

Job Description and Duties:

  • Make appointments in person, via phone and electronically, relay messages from and to patients and prepare any other required correspondence

  • Maintain databases and spreadsheets of client data, entry and preparation of electronic medical reports maintaining complete confidentiality and secure storage of confidential information

  • Filing, scanning and faxing hard copy medical documents

  • Review patient forms, evaluate inputs from patients, collect information for case histories

  • Provide friendly and efficient client service

  • Prepare and submit insurance claims

  • Determine and implement administrative procedures and daily routines

  • Maintain inventory and order supplies

  • Keep working space organized and clean

  • Take minutes at staff meetings and prepare meeting agendas

  • Responsible for billing, preparing invoices and financial statements

  • May supervise and train other admin staff

Terms of Employment: Permanent, Full Time, Long Term

Hours of Work:
40 hours per week


Wages:  $25.00 per hour


Overtime: One and one-half times the regular wage rate as per provincial regulations


Benefits Package:

  • Insurance from Workplace Safety and Insurance Board covered by employer

  • Vacation pay as per provincial regulations will be paid each payday on a semi-monthly basis


Location of Work: 2635 E Hastings St, Vancouver, BC V5K 1Z6

Anticipated Start Date of Employment:  As soon as possible

Education, Experience and Language Requirements:

  • At least two years of related experience

  • Completion of Secondary School is required

  • Verbal and written English communication skills


Additional Skills and Other Requirements:

  • Results driven

  • Ability to strategize, analyze and solve problems

  • Self-motivated with the ability to work in a fast-paced environment

  • Work under pressure

  • Attention to detail

  • Effective interpersonal skills

  • Flexibility and Judgement

  • Must be reliable and organized

  • Highly organized and efficient


Preference given to applicants who are Canadian citizens, Canadian Permanent Residents, New Immigrants, Indigenous Persons / Aboriginals, Visible Minorities and Persons with Disabilities.

If this opportunity interests you, and you meet all of the above requirements, please submit your resume and a cover letter by email to us at or by mail to 2635 E Hastings St, Vancouver, BC V5K 1Z6.

We thank all applicants for their interest in the position; however, only those selected for interviews will be contacted.