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Planner, special events

Others ON, Ontario,CANADA
Job ID
MCV Professional Immigration & Employment Services
Job Category
General Office Work
Posting Date
November 13, 2020
Expiry date
October 12, 2021
$21.63 per hour


Planner, special events


Job details

  • Location: Remote work available

  • Salary: $21.63 /hour

  • Employment groups: Students, Visible minorities, Persons with disabilities, Newcomers to Canada, Seniors

  • Terms of employment: Permanent, Full time 30 hours / week

  • Start date: 2021-03-01

  • Employment conditions: On call, Overtime, Early morning, Morning, Day, Evening, Weekend, Night


Job requirements






Bachelor's degree



1 year to less than 2 years


Ability to Supervise

Staff in various areas of responsibility


Own Tools/Equipment

Internet access, Cellular phone, Computer, Printer, Office equipment and supplies


Security and Safety

Criminal record check


Transportation/Travel Information

Willing to travel


Work Conditions and Physical Capabilities

Attention to detail, Work under pressure, Tight deadlines, Fast-paced environment, Overtime required


Work Location Information

Work from home


Personal Suitability

Effective interpersonal skills, Accurate, Excellent oral communication, Flexibility, Client focus, Organized, Initiative, Team player, Excellent written communication


Administrative and Coordination Skills

Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events, Arrange for shipping, receiving and storage, Assist in site selection and attend to related details, Assist in budget preparation, Arrange for production or purchase of promotional products, Co-ordinate and monitor conference and meeting activities and attend to related details, Administer revenues and expenditures and assist in preparing financial reports, Confirm and co-ordinate speakers, Implement registration systems, Implement social programs, food and beverage, transportation, and other services, Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment, Co-ordinate media services


Area of Work Experience

Conference centres, Business, Professional association or organization, Multi-purpose facilities, Hotel, motel, resort, Community service organization, Conference and meeting planning companies


Business Equipment and Computer Applications

Database software, MS PowerPoint, MS Excel, MS Access, MS Office, MS Word, MS Outlook, MS Windows


Number of Participants and Length of Activity

50-99 participants, 5 days or over


Operating Systems and Software

Google Docs


Planning and Management Skills

Inspect and select sites, Develop marketing and communication plans, Develop media strategies and public relations activities, Prepare, present and manage budgets, Develop sponsorship, partnership or fundraising programs, Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services, Plan and arrange for accommodation and transportation services, Plan schedules, goals and objectives, Develop registration systems and information materials, Research and design special events programs, Plan for traffic and crowd control and security, Plan for social events and guest programs, Manage Event Logistics, Plan and oversee Webinars, Identify human resources requirements


How to apply


By email


Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

Additional skills

  • Plan event details and outline scope of the event; Scout event venues

  • Co-ordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, transportation, and lodging

  • Run the day to day administration of the event, which includes monitoring registration, tracking RSVPs, answering questions, and resolving issues

  • Develop content for event using graphic design, sales, marketing, and communication techniques

  • Develop content for virtual webinars promoting immigration pathways for international students

  • Create graphics necessary for event presentations; Use graphics and multimedia design to communicate ideas to maximize international student outreach

  • Implement marketing and creative strategies to promote immigration pathways for international students

  • Use social media platforms to engage, communicate with and deliver message to potential and current international students

  • Have advanced knowledge of Word, Power Point, Adobe Acrobat and Excel

  • Proficient in the Tagalog language and/ or an Asian language to effectively communicate with the Filipino education market and access a strong network of agents, international educators, and prospective students is recommended

  • Have understanding of cultural expectations, etiquette, and business practices of event destination to plan a successful international event; Previous working experience in the Asian market is an asset

  • Able to travel as seminars can be held overseas