Social events co-ordinator

Job requirements

Location

67 Richmond Street West, Toronto, ON - M5H 1Z5, Canada

Position

Permanent Full Time

Start Date

As soon as possible

Benefits

Other benefits

Employment conditions

Day, Evening, Shift, Weekend, Night Working hours from 03:00 to 10:00

Employer covers the relocation costs

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

Ability to Supervise

Staff in various areas of responsibility

Security and Safety

Criminal record check

Work Conditions and Physical Capabilities

Attention to detail, Work under pressure, Tight deadlines, Fast-paced environment, Overtime required

Work Location Information

Relocation costs covered by employer, Willing to relocate

Personal Suitability

Excellent oral communication, Team player, Accurate, Flexibility, Client focus, Organized, Initiative, Excellent written communication, Effective interpersonal skills

Additional Skills

Develop risk management plans, Develop and monitor emergency security plans

Administrative and Coordination Skills

Implement registration systems, Confirm and co-ordinate speakers, Administer revenues and expenditures and assist in preparing financial reports, Co-ordinate and monitor conference and meeting activities and attend to related details, Assist in site selection and attend to related details, Arrange for shipping, receiving and storage, Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events, Co-ordinate media services, Implement social programs, food and beverage, transportation, and other services, Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment, Arrange for production or purchase of promotional products

Area of Work Experience

Business, Professional association or organization, Multi-purpose facilities, Hotel, motel, resort, Community service organization, Conference centres

Business Equipment and Computer Applications

Database software, MS Office, MS PowerPoint, MS Outlook, MS Access, MS Excel, MS Word, MS Windows

Number of Participants and Length of Activity

Up to 10 participants, 10-49 participants, 50-99 participants, 100-199 participants, 1 day or less, 2-4 days, 5 days or over

Operating Systems and Software

Google Docs

Planning and Management Skills

Promote conference and meeting services or special events, Inspect and select sites, Develop marketing and communication plans, Develop media strategies and public relations activities, Prepare, present and manage budgets, Develop financial procedures, Develop sponsorship, partnership or fundraising programs, Solicit event donors, Review bids and negotiate costs, Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services, Plan and arrange for accommodation and transportation services, Plan schedules, goals and objectives, Develop registration systems and information materials, Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.), Research and design special events programs, Plan for VIP arrangements, Plan for translation and interpretation services, Plan for traffic and crowd control and security, Plan for social events and guest programs, Develop policies and procedures and attend to other management responsibilities, Prepare final financial and other reports, Manage Event Logistics, Plan and oversee Webinars, Identify human resources requirements